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Program Associate (Full-Time) and Program Manager (Part-Time)

US-China Education Trust
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Program Associate (Full-Time) 

Application Deadline: June 30, 2025 

Contract: Full Time (Hybrid with 3 days in office in Washington, DC) 

Salary Range: 48,000 - 52,000 USD

ABOUT USCET 

The US-China Education Trust (USCET) is a Washington, DC-based NGO that supports US-China relations through education and exchange programs that promote dialogue and strengthen mutual understanding. Since 1998, USCET has fostered dialogue on U.S.-China cultural, economic, and political dynamics through our conferences, webinars, and programs, while highlighting Asian American contributions and engaging audiences across both countries. Our programs engage policymakers, students, and scholars in both countries. 

POSITION SUMMARY 

USCET seeks a proactive and detail-oriented Program Associate to support the planning, implementation, and communications of its programs, as well as administrative operations and development efforts. This full-time position is ideal for someone with strong organizational skills, an interest in US-China relations, and the ability to manage multiple responsibilities in a mission-driven, collaborative environment. The details of the job description can be found below:

DUTIES AND RESPONSIBILITIES 

Office Administration 

  • Perform general administrative duties and liaise with Elliott School faculty and staff;
  • Maintain and update USCET contact databases;
  • Provide travel logistical support by USCET staff and others as necessary;
  • Manage scheduling, supplies, and vendor coordination for events and office operations;
  • Coordinate intern recruitment, onboarding, and supervision;
  • Manage intern work plans and mentorship.

Communications & Outreach 

  • Design branded promotional materials and graphics for programs;
  • Coordinate the editing, writing, and updating of web content and social media platforms;
  • Manage and update USCET’s website and social media platforms;
  • Coordinate program publicity and outreach, including producing regular news and program updates, and promoting USCET’s work to a variety of audiences;
  • Prepare newsletters, event announcements, and other promotional content.

Program Management 

  • Lead the implementation of USCET’s fellowship programs, including coordination with universities in the US and China;
  • Support the planning and implementation of USCET programs;
  • Technical proficiency in setting up, managing, and running virtual or hybrid webinar events;
  • Assist with drafting complex documents, including program reports and evaluations;
  • Assist in establishing project implementation timelines and implementation of Monitoring and Evaluation plans;
  • Travel and implement programs in China with the Executive Director and Managing Director as needed.

New Business and Grant Development 

  • Contribute to new business and grant development efforts;
  • Proposal and concept paper writing;
  • Proposal budget development.

REQUIREMENTS 

  • Bachelor’s Degree with 2-3 years of experience;
  • Demonstrated interest in US-China relations and academic exchange;
  • Exceptional organizational skills with attention to detail and ability to multitask;
  • Demonstrated ability to work in a team and ability to carry out tasks independently;
  • Strong computer, social media and digital media skills including proficiency in Microsoft, Google Workspace, social media platforms, website management;
  • Work experience at nonprofit organizations with grants implementation and administration experience preferred;
  • Proficiency in written and oral Chinese is preferred;
  • On-the-ground experience working or studying in China is preferred;
  • Must be a US citizen or a Permanent Resident of the US;
  • Ability to work at least 3 days per week in person in Washington DC.

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Program Manager (Events, Programs, and Fundraising)  (Part-Time)

Application Deadline: June 30, 2025 

Contract: Part-Time Contract (20 hours per week, in-office presence in Washington, DC)

ABOUT USCET 

The US-China Education Trust (USCET) is a Washington, DC-based NGO that supports US-China relations through education and exchange programs that promote dialogue and strengthen mutual understanding. Since 1998, USCET has fostered dialogue on U.S.-China cultural, economic, and political dynamics through our conferences, webinars, and programs, while highlighting Asian American contributions and engaging audiences across both countries. Our programs engage policymakers, students, and scholars in both countries. 

POSITION SUMMARY 

USCET is seeking a Program Manager to design and implement select USCET programs, including leading in-person and virtual programs, conducting events management, as well as supporting fundraising efforts as needed. The consultant will oversee a team including a program associate and 2-3 interns in the implementation of assigned programs. The Program Manager will work directly with USCET’s Executive Director, and under the guidance of the Managing Director and will conduct the duties as outlined below: 

DUTIES AND RESPONSIBILITIES

Program and Event Management 

  • Work with USCET team to initiate and design new programs, specifically in-person programs held in Washington, DC.
  • Help strengthen and contribute to ongoing USCET programs. These may include programs in USCET’s China Connections series, Asian American Trailblazers series, or other in-person or virtual programs as assigned.
  • Lead the work-planning process, manage grant deliverables, and coordinate with program partners and stakeholders to ensure inclusivity in program implementation.
  • Oversee the implementation of the programs, including working with vendors, venues, and other events management logistics.
  • Manage a program team that will include a program associate and 2-3 program interns. Clearly communicate roles and responsibilities, timelines, and expectations.

Fundraising and Grant Development 

  • Contribute to new fundraising and grant development efforts;
  • Proposal and concept paper writing;
  • Proposal budget development.

QUALIFICATIONS 

  • Strong interest in US-China relations and knowledge of education exchange issues.
  • Demonstrated analytical and writing capacity.
  • At least 5 years of work experience in a relevant field, including international affairs, international education and exchange, international development, academia, etc.;
  • Events management and project management experience;
  • Chinese language proficiency is preferred.
  • Proficiency in Microsoft Word, Excel, PowerPoint, Constant Contact, Zoom.
  • Excellent written and oral communication skills;
  • Ability to multi-task and manage details;
  • Works well in a team: coordinates, delegates, and supervises tasks as necessary.

How to Apply 

To apply, please send resume, two brief writing samples, contact details for two references, and a cover letter including salary expectations to employment@uscet.org 

Cover letter should detail your interest in USCET, how your past experience relates to the above responsibilities, your available start date and salary expectations. Include your name and the title “Program Associate” in the subject line. All attachments should be labelled “First Name Last Name_Document Title” (e.g. Jane Doe_Resume). Only applicants who are selected for interviews will be contacted.