Vendor Compliance Coordinator

Already a Kwik Trip Coworker?  Follow this link to apply:  myapps.kwiktrip.com 
Location: Department 699 
Shift: Daytime
Experience: 1-3 years
Pay Range: $19.15 to $26.80 

Actual pay will be based on various factors, such as a candidate’s qualifications, skills, competencies, proficiency for the role, and internal equity. In addition to base pay, Kwik Trip gives 40% of pre-tax profits back to our coworkers with bonuses ranging from 8-12% of each coworker’s gross annual wage depending on company profitability and offers a comprehensive benefits package, including health insurance, 401k, paid time off, and more.

Treasury

Full Time Vendor Compliance Coordinator – La Crosse, WI:  Kwik Trip, Inc. is seeking a Vendor Compliance Coordinator to manage the Enterprise-Wide Vendor and Customer compliance as well as assist in Contract Administration. 

Primary job responsibilities include but are not limited:

• Collect, analyze, and validate all vendor and customer data to ensure full compliance with established guidelines and standards based upon internal, state and federal requirements.
• Follow up with vendors, customers, and Kwik Trip business units to process setup requests and maintain accurate business partner master database.
• Monitor and maintain continued vendor compliance per established guidelines.
• Verify vendor categories to ensure compliance with risk mitigation measures.
• Work with Risk Management, Legal, Food Protection Operations, Procurement, and other key departments to review and ensure compliance with category requirements.
• Ensure collection of all contracts and supporting documents for storage in the company document repository
• Monitor contract workflow process to ensure that it is working properly, all contracts are properly executed and expiring contracts are reviewed.
• Ensure uploaded contracts are complete and in compliance with contract documentation.
• Answering departmental and vendor questions as they arise.
• Assist with miscellaneous projects and initiatives as required.

Qualifications: 

• 2 Year Associate Degree in Business Administration, Finance, or Accounting or related fields, as well as two – four years of relevant experience.

Candidates should possess knowledge of the following:

• Intermediate knowledge of requirements for vendor set-up and accounts payable procedures
• Knowledge of vendor policies and guidelines is preferred.
• Knowledge of contracting policies and guidelines
• Knowledge of SAP and AS400 systems is preferred.
• Ability to work with Microsoft Office software
• Internal policies, standards, and guidelines to ensure compliance of all master data is preferred.
• Business internal auditing procedures

Additional qualifications include:

• Excellent written, verbal, and oral communication skills
• Excellent interpersonal skills to manage internal and external relationships
• Excellent attention to detail
• Ability to maintain effective co-worker relations through listening, questioning, observing, reviewing, and interpreting
• Ability to multi-task and manage projects while meeting deadlines in a fast-paced environment
• Ability to maintain confidential information
• Ability to work effectively with minimal supervision
• Ability to problem solve unique situations
• Ability to work independently and also as a group when needed

Work Schedule:  Typically, Monday through Friday daytime hours