Sr. Procurement Specialist
Position Open: August 8, 2025
Position Close: August 22, 2025
JOB ANNOUNCEMENT
Position: Senior Procurement Specialist
Salary: $71,006 - $81,030
Metropolitan Development and Housing Agency (MDHA)
Nashville, TN
MDHA serves Nashville and Davidson County. Its mission is to create affordable housing options, support neighborhoods, strengthen communities, and help build a better Nashville.
MDHA employs over 300 staff members, has a budget of $185 million, and houses approximately 30,000 people, primarily through nearly 8,000 Section 8 Vouchers and over 6,800 apartments, which are mainly Project-Based Rental Assistance (PBRA) units, at 39 properties. MDHA is a housing authority, a community development agency, and a redevelopment agency.
Position Summary
The Senior Procurement Specialist serves at the discretion of the Assistant Director of Procurement & Contracts Administration, conducts a full range of complex procurement activities from beginning to end. Serve as the subject matter expert and technical assistance source for interpretation of federal, state, and local law and the Agency’s procurement policies and procedures.
Duties and Responsibilities
- Inventory Management
Assist in the maintenance of the materials inventory system as requested.
- Contract Administration
Coordinate all phases of contractor selection process, in accordance with applicable state and federal rules, regulations, and policies:
- Develop, negotiate, and administer unique, complex, high-risk (i.e., highly visible, politically sensitive), legally binding contracts for goods, trade services, architectural and engineering (A&E), and non-A&E personal and professional services.
- Modify contract terms and conditions, funding arrangement (e.g., through in-dept cost analysis and/or use of economic forecasting techniques), or policy interpretation throughout the pre-award and post-award phases for prime contractors, and related subcontractors, to ensure contract compliance/performance (i.e., interpretation of contract terms and conditions, dispute resolution, processing of contract amendments/change orders).
- Draft and process contract documents, including final drafts for execution and distribution.
- Coordinate contract amendment process, ensuring that amendments follow original solicitations and contracts Statement of Work.
- Administer and manage executed contracts (e.g., assess situation/needs; make decisions and take appropriate measures regarding deliverables, cost, invoice, payments, and dispute resolution.) Maintain all contract records and files per the Agency’s procedures, HUD requirements, all applicable state and local laws, and sound business practices.
Knowledge, Skills, and Abilities Required
- Interpersonal Skills
Interact professionally while maintaining effective working relationships with MDHA Leadership, coworkers, company representatives, and government officials; develop and maintain effective working relationships with salespersons, vendors, and members of the public. Knowledge of the principles and practices of project management. Ability to work effectively under stress, close deadlines, and competing demands.
- Regulatory Expertise
Knowledge of federal, state, and local laws and regulations governing procurement policies and practices; excellent management, leadership, and interpersonal skills; ability to communicate effectively, orally and in writing in both formal and informal settings; must be detail-oriented; ability to analytically solve problems, make sound judgments and exercise good decision making-ability to perform short and long-range planning.
- Resilience
Willingness, mental and physical ability to perform the duties involved in this classification. The ability to perform work with or without accommodation requires sitting, standing, and walking; dexterity of hands, clarity of vision, speech, and hearing; and powers of observation; other physical duties as required.
- Software Management
Skilled in Microsoft Word, Excel, PowerPoint, and other Microsoft software. Preference for Yardi experience. Proficiency in contract management software and systems.
Education, Experience & Other Requirements
Bachelor’s degree in business, finance, supply chain management, economics or related field, plus 3 to 5 years of experience in procurement and contract administration. Must be able to obtain the Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB) designation within 12 months of hire. Experience with procuring residential construction and maintenance services is preferred.
THE METROPOLITAN DEVELOPMENT AND HOUSING AGENCY IS AN EQUAL OPPORTUNITY EMPLOYER AND HIRES REGARDLESS OF RACE, COLOR, NATIONAL ORIGIN, SEX, SEXUAL ORIENTATION, GENDER IDENTITY, AGE, RELIGION, AND DISABILITY, GENETIC INFORMATION OR ANY OTHER LEGALLY PROTECTED STATUS.
Apply at https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=790b0041-9dbf-44c2-b0f4-a7c9d148bf03&ccId=19000101_000001&jobId=548314&lang=en_US. Upon reviewing all applications submitted for job openings, the Human Resources Office will notify those applicants who are selected for personal interviews. Applicants selected for a position must successfully pass a pre-hire physical examination and drug screen in order to be hired. MDHA is certified by the State of Tennessee as a Drug-Free Workplace
Metropolitan Development and Housing Agency
701 South Sixth St.
Nashville, Tennessee 37206
www.Nashville-MDHA.org
TDD#252-8599
To request reasonable accommodation or assistance with language interpretation, please call 615-252-8550.