Criminal Records Manager

Criminal Records Manager

Job ID: 107626

Location: Oregon City, Oregon

Full/Part Time: Full Time

Regular/Temporary:Regular

CLACKAMAS COUNTY CORE VALUES

Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

• Service
• Professionalism
• Integrity
• Respect
• Individual accountability
• Trust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.

https://www.clackamas.us/countyadmin/spirit

Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring.
We encourage applicants of diverse backgrounds and lived experience to apply.

CLOSE DATE

This Job Posting closes at 11:59 p.m. (Pacific Time) on October 9, 2024.

PAY AND BENEFITS

Annual Pay Range: $91,721.39 - $123,825.22

Hourly Pay Range: $44.096821 - $59.531354

Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.

Employee benefits become effective the first of the month following an employee's date of hire.

Attractive benefits package and incentives for employees in regular status positions are detailed below.

Generous paid time off package, including:

• 16 hours of vacation accrual per month

• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with http://dochub.clackamas.us/documents/drupal/a51ff5d3-d243-49ba-aa11-15324f4c0bf8! This means you have access to vacation time at time of hire.

• 8 hours of sick accrual per month
• 10 paid holidays and 1 personal day per year

Other Benefits:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):

• Employer-paid 6% PERS retirement contribution(The county currently pays the employee's share of the retirement contribution.)
• OPSRP members get vested after five years of contributions or when they reach age 65

• Management-level employees receive a county-paid contribution of 4% of base salary into 457b Deferred Compensation Plan
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)

This is a full time non-represented Sheriff's Office group 1b County position.

http://www.clackamas.us/des/benefits.html

JOB DETAILS AND QUALIFICATIONS

The Clackamas County Sheriff's Office is seeking a skilled Criminal Records Manager with excellent organizational and interpersonal skills to plan, organize, supervise, and direct staff and work activities within the Records Unit.

The Criminal Records Manager is responsible for case management, overseeing criminal records processes, managing records systems, conducting research and analysis, interpreting and applying relevant laws and regulations, and ensuring excellent customer service. Additionally, the incumbent will represent the Sheriff's Office in internal and external meetings and committees as the subject matter expert on criminal records.

IMPORTANT INFORMATION

All Sheriff's Office positions require a complete Statement of Personal History (SPH).

Only those applicants selected will need to submit the SPH. The SPH is due 10 calendar days AFTER you have been notified. Applicants will receive instructions from the Department of Human Resources or the Sheriff's Office on how to login to the electronic SPH.

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of six (6) years of related experience that would provide the required knowledge and skills to perform the responsibilities of this position.
• A minimum of one (1) year of supervisory experience, including assigning work, training staff, preparing and reviewing team or individual performance evaluations, correcting performance deficiencies, and recommending corrective actions.
• Experience in criminal and and/or legal records management, interpreting laws and regulations and case management principles.
• A minimum of one (1) year of experience developing, establishing, and implementing policies and procedures.
• Must be able to work on-call/after hours if required in order to respond to emergencies.
• Must pass a post-offer, pre-employment drug test
• Must pass an extensive background investigation, including national fingerprint records check
• Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673

Preferred Special Qualifications/ Transferrable Skills:*

• Experience working with law enforcement related software systems such as: RMS, LEDS, Online Crime Reporting, etc.
• Demonstrated experience in continuous improvement and change management.
• Experience serving as Custodian of Records and/or oversight of public records requests and subpoenas.
• Experience participating in and/or serving as agency lead for CJIS or similar audits.
• Relevant training in records management, professional certifications in records management, and/or FBI LEEDA Supervisor and Manager Training.
• Experience managing and serving as the system administrator for third-party software applications.
• A bachelor's degree in information management/information science, criminal justice, public administration, or a related field.

Other Qualifications:

• Possession of a Law Enforcement Data System (LEDS) Certification is required within 60 days of employment.
• Possession of Notary Public Commission is required within 3 months of employment.

*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Duties may include but are not limited to the following:

1. Plans, organizes, manages, and directs the activities of the Records, Case Management, and Alarm units within the Clackamas County Sheriff's Office; develops work plans, allocates resources, and develops schedules to accomplish program goals; provides direction on complex technical or procedural issues.

2. Hires and directs supervisory, technical, and records staff to provide quality service to citizens and county staff; prepares performance evaluations; recommends and administers progressive discipline; conducts and/or facilitates staff training and development programs; promotes cooperative team efforts among staff and with other County departments.

3. Develops and reviews policies and practices to ensure compliance with records management rules, regulations, and procedures; interprets and explains applicable policies, regulations, and procedures to department personnel, other agencies, and the public.

4. Serves as Custodian of Records for the Sheriff's Office; develops policies regarding access, retention, and maintenance of records; appears in court as Custodian of Records; leads the coordination and response of subpoenas for records.

5. Manages, directs, and organizes the public records request process and coordinates with Sheriff's Office management and Public Information Officer to respond to media requests.

6. Administers, manages, and coordinates the Sheriff's office records management system and other data reporting systems; provides project management and coordinates the migration and implementation to current and future programs; serves as a liaison to and collaborates with internal and external technology partners and vendors to meet compliance, security, and reporting requirements.

7. Administers the agency's regulatory crime reporting to the State and Federal government in compliance with the National Incident Based Reporting System, National Use of Force, and other required reporting; Analyzes related, pending, and proposed legislation, administrative rules, regulatory requirements, etc. that significantly impact records and reporting requirements.

8. Directs and manages the Sheriff's Office access to the Law Enforcement Data System (LEDS); coordinates and oversees LEDS and Criminal Justice Information System (CJIS) certifications; develops and provides appropriate training; coordinates state and federal audits of LEDS, National Crime Information Centers (NCIC), and National Incident-Based Reporting System (NIBRS).

9. Participates in budget development; prepares budget justifications and presentations; monitors revenues and expenditures.

10. Participates in state and local organizations and task forces; serves as liaison with other County departments and divisions, government agencies and the public; makes presentations and provides information and technical assistance as needed, including responding to difficult problems and questions raised by the public, clients or staff.

REQUIRED KNOWLEDGE AND SKILLS

Thorough knowledge of: Principles, methods, and procedures of criminal records management and legal terminology; public records laws, ordinances, and regulations; State and Federal crime reporting requirements; Data collection, service development, and evaluation methods Principles and practices of personnel management and participative management theories; public relations concepts and techniques.

Working knowledge of: Law enforcement and court functions and procedures; principles and practices of budget and contract development, negotiation, and administration; database management and communications technology and systems.

Skill to: Effectively administer a criminal records management program; communicate effectively, both orally and in writing; learn and apply a variety of computer software programs, analyze information, prepare reports and make recommendations; direct staff in continuous efforts to improve quality productivity and effectiveness; incorporate team participation in decision making; supervise, train and evaluate personnel; organize and present information in a clear, concise and logical manner; collaborate with managers and staff members to implement policies, goals, procedures, and initiatives; respond to requests and inquiries from employee and the public; interpret and apply provisions of federal, state and local legislation, rules and regulations affecting criminal records management, policies and reporting; establish resource requirements and budgets; establish and maintain effective working relationships with government agencies, representatives from other organizations, County employees, and the public.

WORK SCHEDULE

This position works 40 hours during a standard workweek of Monday through Friday. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.

EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

http://www.clackamas.us/

http://www.clackamas.us/onboarding/

https://www.mthoodterritory.com/

ABOUT THE DEPARTMENT

“A Tradition of Service Since 1845.” The Clackamas County Sheriff's Office (CCSO) mission is to provide public safety services to the people in Clackamas County so they can experience a safe and secure community. We will fulfill the mission through teamwork and partnerships, as reflected in our core values.

Values
Courage
Dedication
Integrity
Professionalism
Respect

The CCSO serves over 400,000 residents of the County with over 400 employees. As the County's largest law enforcement agency the Sheriff's Office patrols the unincorporated areas of the county as well as several cities that have contracted with CCSO to provide law enforcement for them. The CCSO has many specialized units such as canine, motorcycle patrol, the dive team, Special Weapons and Tactics (SWAT), search and rescue, narcotics investigation (SIU), detectives and Corrections Emergency Response Team (CERT). The Sheriff's Office is also required by law to provide correctional facilities for the county and to offer support services to other agencies in the County, such as: the jail, parole and probation, transitional services, special units and occasionally personnel resources.

The CCSO is committed to enhancing a diverse workforce through principles of active recruitment in the community, equal employment opportunity and positive human resource management. The Administration and staff of the Clackamas County Sheriff's Office adopts a philosophy and practice that we recognize the full potential of all employees, treating all persons with respect, fairness and impartiality.

http://www.clackamas.us/sheriff/

APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f

https://www.clackamas.us/jobs#helpwiththeapplication

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

https://www.clackamas.us/des/jobs.html

https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

RECRUITING QUESTIONS?

Lindsay White, Recruiter
mailto:lindsaywhi@clackamas.us

To apply, visit https://apptrkr.com/5695095

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