Ticketing Specialist (Fiscal Analyst 2)
South Seattle College is looking to hire a Ticketing Specialist in the Business & Budgeting Office.
Salary Range for this position is $48,024.00 to $61,296.00 annually, depending on experience.
Initial review of application materials will begin on Friday, October 18th. Early applications are encouraged. This position will remain open until filled.
Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.
Position Summary
Under the supervision of the Associate Director and Director of the Business Office, the Ticketing Specialist will be responsible for processing fiscal transactions within Generally Accepted Accounting Principles (GAAP). The position's primary responsibilities include processing Accounts Receivable and Accounts Payable transactions, reconciling enterprise services daily activity, drafting journal entries (Inter-Department Charges) and administering quarterly part-time faculty contracts. Secondary responsibilities involve supporting purchasing cards, travel compliance, and analysis of the State budgeted accounts.
Work Modality: This is an in-person, on campus position working Monday-Friday, 8:30am - 4:30pm. Vacation request approvals may be limited during the fiscal year-end between the months of June and August.
This position is governed by a Collective Bargaining Agreement with representation by WFSE and subject to union shop provisions.
About Us
We are a district of three distinct colleges - North Seattle College, Seattle Central College, and South Seattle College - and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.
Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.
As a Seattle Colleges employee, you will gain access to a great benefits package including:
Competitive Pay Rates
Promotional Opportunities
Great Medical, Dental, and Retirement plans
Paid Sick and Vacation Leave
Transportation benefits
Tuition Waivers
PEBB Wellness Plan
Washington State Employee Assistance Programs (EAP)
Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities.
Application Procedures:
Attach current Resume
Attach cover letter addressing how your background intersects with the job
Required application materials must be completed and submitted online
Notice to Applicants:
Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.
What you will be working on:
- Performs fiscal duties such as financial report analysis; accounts payable-receivable discrepancy resolution etc.
- Drafts journal entries (Inter-Department Charges) to correct discrepancies.
- Reviews enterprise services daily receipts and processes daily batch reconciliation.
- Processes Accounts Receivable transactions and records deposits to match Enterprise Resources Planning (ERP) records.
- Facilitate the Accounts Payable cycle by performing review and approval of transactions.
- Support the processing of part-time faculty contracts.
- Support the Business Office role in administering the purchasing card program.
- Support travel-related compliance with Office of Fiscal Management and Seattle Colleges policies.
- Support analysis of the State budgeted accounts and data entry into ERP system
- Responds to HelpDesk tickets as assigned
- As directed:
o Review and approve payroll-related documents and deduction forms
o Consult on payroll problems, federal taxes, electronic fund transfers, insurance, and other miscellaneous deductions
o Review, analyze, verify and correct accounting data into the financial system
o Reconcile reserves to agency subsidiary accounting records
o Prepare Fiscal Year end closing adjustment and accrual journal vouchers for revenues, receivables, payables, and supplemental unfunded liability amortization
o Conduct preliminary institution-wide fiscal and administrative evaluations and reviews of grant and contract proposals and negotiate resulting awards
o Review, analyze and audit bank confirmations, receipts, and disbursement, of revenues received
o Project incoming and outgoing cash requirements to determine effects on investments
o Analyze, review, and makes recommendations for the acceleration of revenue transfers
o Authorize adjusting entries between banks or agencies to maintain effective accounting controls
o Lead or supervise clerical, fiscal, budget, or other support staff involved in a variety of manual or automated fiscal recording keeping tasks
What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)
- Bachelor's degree, which includes course completion in accounting, auditing or budgeting AND one of more years of relevant experience professional experience.
- Relevant experience may substitute for education.
Physical Demands and Disability Accommodation
Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to recruitment, application, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources.
Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:
Ability to operate office equipment, receive and interpret data, and prepare various materials
Ability to exchange information with supervisor, lead, co-workers, and students
Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion
Work is performed primarily in office settings with frequent interruptions and encounters noises typical of an office environment
Notice of Non-Discrimination Statement
Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of "bullying" behaviors, including "cyberbullying".
Inquiries regarding compliance and/or grievance procedures may be directed to the college's Director of Compliance:
1500 Harvard Avenue Seattle, WA 98122-3803, PH: (206) 934-3873, Email: compliance@seattlecolleges.edu
Background Check Statement
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.