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Project Coordinator II

Pasco County BOCC
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TITLE:  Project Coordinator II

DEPARTMENT:  Libraries Services

LOCATION:  Hudson, Florida

JOB TYPE:  Full Time

HOURLY RANGE:  $20.66 - $28.93

                             JOIN OUR TEAM AS A PROJECT COORDINATOR II!

Responsible advanced clerical and accounting work.  Duties include individual responsibilities as well as coordinating with staff, vendors, and outside agencies. This position provides support for the Library Services Department in the acquisition of library materials, which includes, but not limited to monitoring and managing contracts, ordering materials, and monitoring the acquisitions budget. 

Essential Job Functions:  Works within the department to acquire library materials.  Order library materials.  Enter and track the budget in the acquisitions database. Track and monitor contracts. Demonstrates seamless customer service, integrity and commitment to innovation; efficiency; and fiscally responsible activity. Assists/Supports Systems Librarian, in preparation, processing and administration of annual budget. Ability to lift heavy objects weighing up to 40lbs. Ability to push/pull heavy objects weighing up to 75lbs. Performs related work as required. 

Knowledge, Skills and Abilities:  

  • Ability to perform methodical and detailed work tasks with a high level of accuracy and close attention to detail.
  • Ability to work independently and to prioritize tasks according to the needs of the department.
  • Ability to think critically and problem solve.
  • Ability to multi-task.
  • Ability to communicate effectively in both oral and written form.
  • Excellent interpersonal skills and a willingness to work collaboratively.
  • Technical competency in Microsoft Office products.
  • Processes order requests, searches the online catalog and databases for materials already held and researches current prices and information for requested editions.
  • Researches, prepares, and places orders for all formats, including eBooks, print, out-of-print, and “rush” orders using the Library’s integrated online system, online databases, and Internet resources.
  • Processes and inputs invoices into Koha (library computer system) for payment.
  • Ability to enter Requisitions and Change Orders in Munis.
  • Uses departmental credit card to purchase book and standing orders as necessary.
  • Monitors book & standing orders and vendor shipments to ensure accurate receipt of orders.
  • Prepares & reviews open order reports and statuses of orders and standing orders.
  • Monitors departmental budget balances to ensure funds are not overspent.
  • Follows up on vendor errors, damaged materials, and returns.
  • Answers the telephone in Acquisitions Dept. and provides information or refers to proper personnel.
  • Files invoices and order records

Minimum Requirements:

PHYSICAL SKILLS:  Ability to communicate effectively using verbal, written and visual communication. Ability to lift heavy objects weighing up to 40lbs. Ability to push/pull heavy objects weighing up to 75lbs. 

EDUCATION, TRAINING AND EXPERIENCE:  Associate degree from an accredited college or university and two (2) years of experience in project coordination OR graduation from high school or possession of an acceptable equivalency diploma and four (4) years of experience, which includes two (2) years of experience in a governmental or regulatory agency office environment. Experience with contracts and services preferred. 

In House Candidates:  This position qualifies for DAP.

LICENSES, CERTIFICATIONS OR REGISTRATIONS:  Must possess a valid Florida driver's license.

ADA STATEMENT:A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida Law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES:  All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens. 

VETERANS' PREFERENCE:  Under Section 295.07, F.S., chapter SSA-7 Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORK PLACES FOR 2021