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Maybell Ambulance Office Assistant

Moffat County
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FLSA Status:                       Non-Exempt

Status:                                  Part-Time, 5 to 10 hours per week. Additional hours reviewed by Department. 

Benefit Status:                  Not Eligible for benefits. 

POSITION SUMMARY

Performs a variety of administrative functions in support of Maybell Ambulance team to coordinate tasks and facilitate smooth operations. Examples of duties include: maintaining and tracking EMT certifications, scheduling training for EMT’s to attend, cleaning of Maybell Ambulance garage and areas within, tracking and organizing building and vehicle maintenance, work closely with Finance to track donations, expenses and to approve time for payroll, order supplies as requested to ensure the efficient operation of the department; perform usual clerical duties, including documentation, data entry, creating reports; coordinate and attend meetings.

 

MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:

  • High school diploma or GED; and,
  • One to two years of progressively responsible related experience; or,
  • Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Licenses and Certifications:

  • EMT Certification Preferred (Not required)
  • Valid Colorado Driver’s License 

ESSENTIAL JOB FUNCTIONS: (All responsibilities may not be performed by all incumbents.)

  • Formats and types letters, memos, labels, agendas, notices, reports, or other correspondence on a computer or typewriter and proofs correspondence and related documents of staff.
  • Opens, stamps, sorts, and distributes incoming mail; prepares and processes outgoing mail, mass mailings, etc.; determines appropriate routing for correspondence.
  • Coordinates and schedules appointments, trainings, meetings, or reservations at the request of staff; prepares the location, photocopies materials, and prepares agendas.
  • Oversees purchasing processes, including: coordinating orders; receiving and reconciling shipments with purchase orders; preparing invoices for payment; ordering and maintaining supplies; and performing and/or coordinating building and equipment maintenance and repairs.
  • Prepares complex, routine, and non‑routine reports utilizing a variety of software; receives, sorts, and summarizes material for the preparation of reports; prepares work reports; develops charts and graphs; prints various reports; relays and interprets administrative decisions, policies, and instructions.
  • Coordinates travel arrangements; makes reservations; determines cost impact for budget purposes.
  • Assists technical services staff in maintaining web page information; programs telephone systems; assists in training staff on computer and telecommunications systems; serves as contact for identifying and resolving system problems.
  • Interviews, screens, greets visitors and directs them to the appropriate area or individual; may answer various inquiries personally; provides information on departmental services and functions.
  • Composes confidential correspondence and maintains files associated with same.
  • Maintains and processes payroll information, including: verifying information; maintaining leave information; tracking personnel actions; maintaining related records; compiling timesheet information; and separating and distributing checks.
  • Composes correspondence by standard policies; answers various inquiries; explains policies and procedures and arranges appointments; processes orders and updates manuals; processes routine and non‑routine matters independently.
  • Assists in the formulation of the budget, including: making recommendations; preparing forms; typing, calculating, and coordinating completion of budget; maintaining/tracking budget accounts/records throughout year; balancing and reconciling budget; preparing quarterly financial reports; preparing transfer memos; and attending budget meetings/hearings.
  • Interacts with a variety of high-level individuals, both internally and within the community to provide information, disseminate departmental information and assist in resolving administrative issues.
  • Reports administrative and/or operational problems to supervisor.
  • Relieves officials of routine administrative details such as checking operating reports for accuracy and conformance to policies and standards, monitoring and communicating departmental policies and procedures, and updating publications for final approval.
  • Performs specialized research and statistical work on assigned subjects for staff and management.
  • Enters information into a computer terminal; uses the computer system to retrieve a variety of daily, monthly, and yearly reports; maintains routine financial records.
  • May deal with sensitive and confidential personnel matters at the direction senior-level staff and/or the department director.
  • Perform cleaning and upkeep of the ambulance garage and other designated areas to maintain a safe, clean and organized environment. 

 

IMPORTANT JOB FUNCTIONS AND EQUIPMENT USED:

  • Photocopies reports, memos, and other various documents for requesting parties; develops various forms.
  • General Office Equipment and Cleaning Equipment. 
  • Disseminates a variety of information to various agencies, divisions, or departments via telephone, mail or FAX.
  • May serve as backup for other positions within the department.
  • Performs other related duties as assigned.

 

Moffat County is an Equal Opportunity Employer:
Females/Minority/Veterans/Disabled/ Sexual Orientation/Gender Identity 

 

Questions?  Contact Human Resources at (970) 824-9195.