Administrative Rules Coordinator

Do you have experience supporting the implementation of policies, projects, and rules at the community, state, or national level? Do you enjoy developing planning tools and providing data synthesis, analysis and reporting to facilitate collaboration and decision-making? We look forward to hearing from you!

Work Location: Salem/Marion or Portland/Multnomah; hybrid position

What you will do!

The OHP Community Engagement team is responsible for Medicaid Division Rules oversight and coordination. Specifically, chapter 410 of the Oregon Administrative Rules contains 38 divisions and covers Oregon’s medical assistance programs (Medicaid, Children’s Health Insurance Program, Healthier Oregon, Basic Health Program, and more). 

The primary purpose of this position is to serve as the Administrative Rules Coordinator in the rulemaking process for the Medicaid Division. This position will coordinate and oversee all administrative rulemaking activities for the rules in OAR chapter 410 and act as the primary resource person and technical advisor to Medicaid staff, partners, the public, the Secretary of State, and the Office of Legislative Counsel on all administrative rulemaking activity.  Toward this aim, this position will evaluate the Oregon Revised Statutes and rules and develop and recommend rule or policy and procedural changes. Specifically, this position will review all proposed rules for clarity, readability, completeness, comprehension, and statutory compliance as well as interpret and research rules and statutes for Medicaid staff, partners, and the public as requested. The position will identify operational needs and adapt and design methods for rule writing procedures, create and maintain documentation for the rulemaking process, and work with program managers (policy analysts) and rule committees to coordinate administrative rule revisions. 

At a broader level, this position will initiate and coordinate agency rulemaking projects to comply with both agency and program goals, coordinate and make timeline schedules and direct the rulemaking process, and document rule changes and train Medicaid program managers (policy analysts). In addition, this position will represent the agency as hearings officer during the administrative rules hearing process. 

OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.

What's in it for you?

• We offer exceptional medical, vision and dental benefits packages 

https://www.oregon.gov/oha/pebb/pages/alex.aspx  

• Paid Leave Days:
  • 11 paid holidays each year
  • 3 additional paid "Personal Business Days" each year
  • 8 hours of paid sick leave accumulated every month
  • Progressive vacation leave accrual with increases every 5 years
• Pension and retirement programs 
• Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
• Click here to learn more about State of Oregon benefits. 

WHAT WE ARE LOOKING FOR:

Minimum Qualifications

Any combination of experience or education equivalent to three years technical-level evaluative, analytical and planning work.

Desired Attributes

Essential Attributes:

• Experience supporting the implementation of policies, projects and programs at the community, state, and/or national level that advance health equity, address systemic health disparities, and elevate the voice of community and those with lived experience.
• Knowledge of Oregon Administrative Rules and Oregon Revised Statutes (or another state equivalent), other applicable regulations, and program requirements.
• Experience developing and providing planning tools, documents, data, and meeting coordination to facilitate collaboration and decision-making.
• Ability to demonstrate advanced Microsoft Excel, Word, Outlook, and use of collaboration tools such as Microsoft Teams, SharePoint and Smartsheet. 

Beneficial Attributes:

• Preference may be given for the ability to read, write, speak and interpret English and one of the 5 most common languages in Oregon other than English (Spanish, Vietnamese, Chinese, Russian, and Korean) with full proficiency. 
• Evidence of ongoing development of personal cultural awareness and humility, and knowledge of social determinants of health and their impacts on health outcomes.
• Experience factoring in the perspectives of diverse populations most harmed by social injustice and inequities including communities of color, immigrant groups, the disability and neurodivergent communities, veterans, older adults, individuals identifying as LGBTQIA+ and other communities that have been traditionally marginalized.
• Knowledge of federal requirements, state rules and program requirements for the Oregon Medicaid Program.
• Knowledge of health services delivery systems, particularly the Oregon Health Plan/ Medicaid administration in Oregon and relational landscape of key partners, providers, community based organizations, and advocacy groups.
• Ability to explain and offer expert level technical assistance on rules, policy, and procedures. 
• Demonstrates skills in the following areas: 
• Community and Partner Engagement
• Critical Decision-making and Problem-solving
• Issue Identification and Resolution
• Data Synthesis, Analysis and Reporting
• Performance / Process / Quality Improvement
• Workload Planning & Prioritization
• Project Planning and Prioritization
• Project Coordination and Monitoring
• Expert level Technical Assistance
• Written and oral communication, including preparation of reports and presentations

How to apply:

Complete the online application at oregonjobs.org using job number REQ-176041

 Application Deadline:  03/10/2025

Salary Range:  $4,409 - $6,736