Personal Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Personal Assistant to support the Owner and General Manager of our dynamic wellness company, EverWell Collective. The ideal candidate will manage schedules, coordinate meetings, handle correspondence, and assist with project management. They will also perform administrative tasks and ensure all responsibilities are completed efficiently, on time, and within budget, contributing to the smooth operation of the company.

Key Responsibilities:

• Schedule Management: Manage and coordinate the Owner and General Manager’s schedule, ensuring efficient time management and prioritization of tasks.
• Meeting Coordination: Arrange meetings, including scheduling, preparing agendas, and taking minutes as needed.
• Correspondence Handling: Manage emails, phone calls, and mail, ensuring timely and professional responses.
• Project Support: Assist with project management by tracking progress, meeting deadlines, and maintaining project documentation.
• Administrative Duties: Perform tasks such as filing, data entry, and document preparation to keep operations organized.
• Confidentiality: Handle sensitive information with discretion and maintain strict confidentiality.
• Proactive Support: Anticipate needs and address potential issues to streamline workflows.
• Liaison Role: Communicate effectively with clients, vendors, and team members to foster collaboration.

Qualifications and Skills:

• Organizational Excellence: Exceptional organizational and multitasking skills, with the ability to prioritize effectively in a fast-paced environment.
• Communication: Strong written and verbal communication skills, with a professional and approachable demeanor.
• Technical Proficiency: Skilled in Microsoft Office or Google Suite (e.g., Word, Excel, Google Docs, Sheets).
• Adaptability: Ability to adjust to shifting priorities and work independently with minimal supervision.
• Experience: Prior experience in a similar role is preferred but not required; willingness to train the right candidate.

Personality Traits:

• Reliable & Trustworthy: Dependable with a strong sense of responsibility and integrity.
• Proactive: Forward-thinking, with the ability to anticipate needs and solve problems independently.
• Detail-Oriented: Meticulous, ensuring accuracy and thoroughness in all tasks.
• Calm Under Pressure: Maintains composure and focus in a dynamic, high-energy setting.

Work Environment:

EverWell Collective is a fast-paced, innovative wellness company dedicated to holistic health and longevity. We foster a culture of teamwork, creativity, and positivity. As the Personal Assistant, you will work closely with the Owner and General Manager, playing a key role in the company’s success and growth.