Sales Operations and Accounting Assistant

Job Posting – Sales Operations and Accounting Assistant (Part-Time, Ideal for College Students)
Location: Sacramento, CA | Part-time, On-site (Monday-Friday)

About Maclean Health:
The Maclean Group LLC (“Maclean”) is an ISO 9001:2015 certified medical and pharmaceutical products wholesale distributor. We specialize in delivering innovative medical technologies and supplies to both government and private healthcare partners.

Are you a college student majoring in Business, Accounting, or a related field looking to gain real-world experience in sales operations, accounting, and government contracting? Join our team and develop valuable skills in financial administration, bid preparation, and customer service while supporting a fast-growing medical distribution company.

The Opportunity:

We are looking for a motivated Sales Operations and Accounting Assistant to help streamline procurement, compliance, and logistics processes. This role is perfect for a detail-oriented, tech-savvy college student who is eager to learn about financial operations, federal contracting, and business administration. You’ll have the opportunity to gain hands-on experience in invoicing, bid preparation, and customer service while working closely with senior team members.

Key Responsibilities:

• Customer Service & Sales Support:
  • Respond to customer inquiries and provide follow-ups on sales opportunities.
  • Assist with order processing, invoicing, and tracking sales transactions.
  • Maintain positive relationships with clients and vendors.
• Accounting & Administrative Support:
  • Process invoices, payment requests, accounts payable, and accounts receivable.
  • Research account status, verify customer records, and resolve billing discrepancies.
  • Assist with budget tracking, inventory monitoring, and financial reporting.
• Bid Preparation & Government Contracting Support:
  • Support bid and proposal submissions by gathering necessary documentation.
  • Assist in ensuring compliance with procurement regulations and company policies.
  • Help maintain accurate records for federal and state contracting opportunities.
• General Office & Administrative Tasks:
  • Perform data entry, scan and organize digital records.
  • Monitor office supplies and assist with inventory management.
  • Schedule meetings, arrange travel, and assist in planning training sessions.
  • Answer phones, greet visitors, and manage incoming/outgoing mail.

Qualifications:

• Currently enrolled in a college or university majoring in Business, Accounting, Finance, or a related field.
• Strong interest in accounting, sales operations, customer service, or government contracting.
• Basic understanding of accounting principles, invoicing, and financial processes (QuickBooks experience is a plus).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with CRM systems (e.g., Salesforce) is a plus.
• Strong customer service skills and the ability to communicate professionally.
• Highly organized, detail-oriented, and able to multitask effectively.
• Ability to work independently while also collaborating with a team.

Why Join Us?

• Gain hands-on experience in business operations, sales, and accounting while still in college.
• Develop professional skills that will prepare you for a career in finance, operations, or government contracting.
• Work in a supportive environment that values learning and professional growth.
• Competitive pay of $18-$22 per hour with flexible hours to accommodate your class schedule.

This is a great opportunity for a motivated college student looking to build a strong foundation in business operations while working in a dynamic industry.

Ready to jump-start your career? Apply today!