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Executive Support Specialist 2: Graduate Program Assistant

Oregon State University

Executive Support Specialist 2: Graduate Program Assistant

Oregon State University

Department: School of Public Policy (CLA)

Appointment Type: Classified Staff

Job Location: Corvallis

Recommended Full-Time Salary Range:

Job Summary:

This recruitment will be used to fill one full-time Executive Support Specialist 2: Graduate Program Assistant position for the School of Public Policy at Oregon State University (OSU ).

The Graduate Program Assistant will provide comprehensive support and assistance to the Graduate Director in managing the administrative aspects of the graduate programs within the School of Public Policy (SPP ). This position will play a crucial role in ensuring the smooth operation and success of the graduate degrees and certificates offered by the School. The Graduate Program Assistant will collaborate closely with the Graduate Director, Assistant to the SPP Director, faculty advisors, SPP staff, and other stakeholders to enhance programmatic offerings, streamline processes, and support student engagement and success. The Graduate Program Assistant will be involved in the creation and implementation of the Development & Marketing Initiatives that SPP will be engaged in, which includes all recruitment and outreach activities. The Graduate Program Assistant will be highly visible and a key part of our leadership team, will exercise independent judgment and make a variety of sensitive decisions. This position will function as a liaison between our graduate students, ASBC Finance and HR, and other Departments and programs on and off the OSU campus.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

50% – Program Administration and Support

30% – Recruitment, Admissions, Marketing and Alumni Relations

15% – Data Management and Reporting

5% – Special Projects and Miscellaneous Duties

What You Will Need

• Strong organizational, administrative, and communication skills.

• Ability to work effectively in a team and collaborate with diverse stakeholders.

• Attention to detail and ability to manage multiple tasks and deadlines.

• Proficiency in data management, analysis, and reporting.

• Familiarity with higher education systems and processes.

• Experience working with sensitive or confidential documents.

• Excellent organization skills and ability to prioritize and meet deadlines.

• Customer service experience with both internal departments and external/general public customers.

• Proficient in Excel, MS Word, and Outlook (or similar software).

• Excellent verbal and written communication skills.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• Bachelors Degree in related field

• Previous experience in a graduate program coordination or support role.

• Knowledge of graduate program administration and policies is desirable.

Working Conditions / Work Schedule

Typically 40 hours per week, M-F, 8am – 5pm. This position will occasionally attend special meetings or events and may occasionally work a flexible work schedule. General office setting. Extended periods sitting/standing at a workstation and working on a computer.

Special Instructions to Applicants

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.

Cover letters are optional for this position and will not be used for evaluating your qualifications. Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE : If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact:

LeAnn K. Headrick

LeAnn.Headrick@oregonstate.edu

541-737-6270

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/6175239

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