Bookkeeper

Job Type

Full-time

Description

Responsibilities of the position include:

Accounts Payable (AP) 
• Reconciliation of charges and accurate data entry into accounting system 
• Processing of expense reports 
• Assembly and mailing of outbound checks and remittance documents 
• Organizing, scanning and filing AP documents 
• Ad-hoc report and document preparation 

Accounts Receivable (AR) 
• Weekly billable hour timesheet collection, tracking, and review 
• Cross-departmental collaboration to provide consulting project hours reports as requested 
• Processing of timesheet edits as directed by management or project leads 
• Assist with the preparation and distribution of monthly billing 
• Implement new clients and projects on QuickBooks and HubSpot via data entry of: organization and project information, transactions (i.e. invoices), and distribution of invoices to clients 
• Daily review, reporting, and data entry of online transactions 
• Receiving and posting transactions for checks received, scanning and filing checks, preparing bank deposit 
• Ad-hoc report and document preparation 

Other accounting support 
• Distribute 1099 monthly payroll summaries to consultants 
• Assist with month, quarter, or year end activities and closing as needed 
• Scanning and filing documents. 
• Ad-hoc report and document preparation. 
• Other duties as assigned 
• Assisting with operations projects as needed (Tech, Finance, Admin, HR, Events)

Requirements

• Very strong attention to detail, with the ability to maintain an accurate and thorough level of data entry when entering a high volume of transactions 
• Very strong organizational and administrative management skills, including the ability to track multiple tasks and multiple projects concurrently 
• At least one formal accounting course (i.e. Fundamental Accounting), or 3+ years of bookkeeping experience 
• Ability to prioritize and complete multiple tasks in a timely fashion 
• Demonstrated proficiency with and working knowledge of common computer applications, and online software/platforms with an emphasis on the following: QuickBooks, MS365 (Outlook, Excel, PowerPoint, Word), HubSpot, Stripe 
• Good communication skills, both written and verbal, with the ability to work cooperatively in person, by telephone with clients and staff, and in writing via e-mail and letters. 
• Ability to work in both a team and independent environment 
• A sense of propriety, with the ability to work on highly confidential projects without disclosing their content outside of and/or within the organization. 
• Ability to drive a car, and must have a valid driver’s license, and to conduct out-of-office tasks and errands (parcel delivery, airport deliveries, etc.) on behalf of the company/company properties. 
• Attention to detail/visual acuity to perform activities such as preparing and analyzing data, viewing a computer terminal, and extensive reading. 
• Ability to stand and sit for long periods of time, as well as bending and lifting from a sitting or standing position. 
• Ability to lift up to 35 pounds. 
• Ability to travel unattended on an as needed basis. 
• Ability to use personal credit card for occasional purchases on behalf of the organization.

Salary Description

$40,000-$45,000