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Part-Time Assistant Records Processor

Part-Time Assistant Records Processor
Job ID 315767

 

Department

 

INTERNATIONAL ADMISSIONS (BL-INTP-IUBLA)

Department Information

 

About the Office of the Vice President for International Affairs (IU Global)

The Vice President for International Affairs and the teams of staff in OVPIA's offices are the stewards of international activity across all campuses of Indiana University. We provide strategic leadership and advocacy for all international programs and projects and coordinate the resources necessary to sustain their growth. Our goal is to enable as many students, faculty, and staff as possible to pursue international and intercultural knowledge and experiences and to become engaged global citizens.

Learn how OVPIA provides leadership and support for IU's international efforts. 

Within IU Global, the Office of International Services (OIS) is dedicated to helping international students and scholars achieve their goals. Our staff recruit, admit, and enroll international students from all over the world. We provide social and cultural programming and visa- and immigration-related advising among other assistance to all international students and scholars. Join our nationally recognized team and help us serve the amazing and incredibly diverse international population at IU.

Read more about the Office of International Services 

Job Summary

 

Department-Specific Responsibilities

  • Files and uploads sensitive international documents.
  • Processes incoming applications and supporting documents.
  • Codes information sent for data entry; begins the process of creating applicant file.
  • Provides administrative support to the Assistant Director of Documents and Process and the Shipping and Records Processor.
  • Other duties as assigned.

Qualifications

 

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

 

EDUCATION

Required

  • High school diploma or equivalent (such as HSED or GED)

Preferred

  • Some college

WORK EXPERIENCE

Required

  • Some prior experience in customer service, higher education, or related field

Preferred

  • 1 year of experience working with a variety of correspondence and materials

SKILLS

Required

  • Proficient communication skills
  • Maintains a high degree of professionalism
  • Ability to maintain the privacy of confidential files
  • Time management skills with ability to perform multiple tasks in a timely and accurate manner
  • Comfortable working with computers
  • Promptness and dependable attendance
  • Strong work ethic
  • Ability to effectively communicate and exchange information with a wide diversity of individuals

Preferred

  • Familiarity with 1 or more foreign languages helpful for this position's work with international documents and the international community
  • Experience with university systems such as the Student Information System (SIS), SUNAPSIS, or comparable systems
  • Working knowledge of Microsoft Outlook, Word, and Excel
  • International experience and/or familiarity with working with people from a variety of cultures

Working Conditions / Demands

 

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. 

Work Location

 

Bloomington, Indiana

This is an in-person position

Ferguson International Center

Advertised Salary

 

$16.00 per hour

Work Hours

 

8-10 hours per week

Benefits Overview

 

For full-time staff employees, Indiana University offers a wide array of benefits including:

  • Comprehensive medical and dental insurance
  • Health savings account with generous IU contributions
  • Healthcare and dependent care flexible spending accounts
  • Basic group life insurance paid by IU
  • Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
  • Base retirement plan with generous IU contributions, subject to vesting
  • Voluntary supplemental retirement plan options
  • Tuition subsidy for employees and family members taking IU courses
  • 10 paid holidays plus a paid winter break each year
  • Generous paid time off plans
  • Paid leave for new parents and IU-sponsored volunteer events
  • Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

 

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

 

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

 

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

 

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

 

Request Support
Telephone: 812-856-1234