Business Services Supervisor

Under the direction of the Vice President of Administrative Services, plan, organize, control and direct college business services.

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Typical Duties
Plan, organize, and direct the activities of college business services for assigned college (includes main campus and educational centers); plan and direct accounting and budgeting matters; maintain control of college appropriations in accordance with adopted budgets. Authorize, monitor and control expenditures to assure appropriate budget administration; organize, direct and monitor the purchasing processes. Establish, implement and monitor appropriate internal controls over accounting procedures, inventory and cash handling. Coordinate such activities with other college departments and district business and fiscal offices. Direct the billing, collection, deposit and coding of student fees and refunds, and control appropriate accounts and records. Administer, disburse, control, and reconcile inventories of student universal transportation passes; document procedures, coordinate, and train college departments on distribution of universal transportation passes. Initiate and oversee processes for disbursement of financial aid payments. Establish, implement and monitor college detailed accounts and records involving the collection, disbursement, accounting, and reporting of instructionally-related, Trust, Agency, Foundation, and Enterprise funds including the issuance and collection of student loans, financial aid grants, financial repayment debt, external agency scholarships, and revolving funds. May act as authorized signer on college bank accounts. Supervise and collaborate on the development and use of computerized financial systems, including but not limited to student administration, cashiering, webbased payment and sales, and financial aid systems. Use management information tools, including personal computer applications and web-based financial and reporting tools; analyze and recommend changes to business services software applications and programs. Coordinate business services technology improvements with college and district information technology staff. Develop and supervise the provision of technical assistance for college staff in the use and application of financial accounting and reporting systems, including authorizing staff access. Develop and supervise in-service programs for college staff related to business services and administrative procedures; coordinate with district staff workshops for college staff on district financial and business policies. Assist with managing the utilization of full- and part-time classified staffing of the college, including grants and special programs. Communicate, investigate and resolve issues with the District Office in matters pertaining to budget, accounting, purchasing, fiscal services, payroll, employee benefits, and information technology. Supervise the preparation of the annual college budget, coordinating with administrators and other involved personnel. Coordinate and monitor operating budgets of the college's grants and special programs; initiate/review and approve budget and expenditure transfers, accounting entries and transactions to assure conformance with program requirements; monitor and facilitate preparation of external financial reporting requirements for grants and special programs. Train and advise college administration and staff on budgetary, accounting, compliance matters, district policies & regulations, and governmental statutes. Participate on a variety of college and District committees representing the college. Maintain college investment records in the Local Agency Investment Fund, local depositories and other investment instruments as established under district investment policies. Develop and prepare related investment reports. May develop and monitor preparation of the college's financial reports. May be assigned responsibility for the college's community service program. May be assigned responsibility for college alarm system and key inventory management. Train, supervise and evaluate the performance of assigned staff. Perform other duties as assigned.

REQ00907